File #: RES 2024-040    Name: Police Transcription Services
Type: Resolution Status: Passed
File created: 2/26/2024 In control: City Commission
On agenda: 3/14/2024 Final action: 3/14/2024
Title: A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH OFFICEMOTIVE, INC. DBA CAPITAL TYPING TO PROVIDE LAW ENFORCEMENT TRANSCRIPTION SERVICES PURSUANT TO IFB NO. 01-24-24-11.
Sponsors: Police Department
Indexes: Agreement, Bid, Law Enforcement Services, Police, Resolution
Attachments: 1. RESOLUTION 2024-040-Law Enforcement Transcription Svcs-IFB 01-24-24-11, 2. AGREEMENT-Law Enforcement Transcription Svcs-IFB 01-24-24-11, 3. BACKUP-Terms, Conditions, Scope of Services-IFB 01-24-24-11, 4. BACKUP-Vendor Bid Response-IFB 01-24-24-11 (Revised), 5. BACKUP-Bid Tabulation-IFB 01-24-24-11

AGENDA ITEM REPORT

TITLE:

title

A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH OFFICEMOTIVE, INC. DBA CAPITAL TYPING TO PROVIDE LAW ENFORCEMENT TRANSCRIPTION SERVICES PURSUANT TO IFB NO. 01-24-24-11.

 

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BACKGROUND:

The City’s service contract for law enforcement transcription services expired on January 31, 2024. On January 7, 2024, the City issued Invitation for Bid (IFB) No. 01-24-24-11 to contract with a qualified and experienced firm to provide law enforcement transcription services on an as-needed basis.

DISCUSSION:

Solicitations were electronically sent through the eBid System to two hundred and thirty-five (235) prospective vendors. Six (6) responses were received from: 1) Always on Time; 2) VIQ Solutions, Inc.; 3) Speak Write, LLC; 4) Officemotive, Inc. dba Capital Typing; 5) Ditto Transcripts; and 6) DocuScript, LLC. After confirmation of references and past performance reviews, staff recommends awarding the contract to the lowest, responsive bidder, Officemotive, Inc. dba Capital Typing. The initial contract period is for three (3) years with the option to extend for two (2) additional one (1) year periods.

RECOMMENDATION:

Staff recommends approval of this resolution.

FISCAL IMPACT:

REVENUES:                                          $ 0

EXPENDITURES:                     $ 20,000/year

BUDGETED?                                          Yes

NOTES:                     Account No. 0161-3190, Police Professional Services.