AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH BIG DOG CONSTRUCTION SERVICES, INC. FOR CONSTRUCTION SERVICES RELATED TO PHASE II OF THE CITY HALL RENOVATION PROJECT.
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BACKGROUND:
The City entered into an agreement with Big Dog Construction Services, Inc. for the purpose of constructing renovations for Phase I (City Hall Lobby) and Phase II (City Manager’s/City Attorney’s Suite). While the agreement provided for an early completion incentive for Phase I in an effort to minimize the operational costs and inconvenience to customers associated with relocating staff to an offsite facility, it neglected to offer the incentive for Phase II. Additionally, during construction of Phase II, the City initiated several plan changes related to the addition of a copy room and remodel of an existing bathroom within the project area that was approved by change order.
DISCUSSION:
Due to the success of the Phase I operation, which the Contractor was able to complete more than two months ahead of schedule due to the incentive, it is equally beneficial for the City to provide the same incentive for Phase II. To that end, staff recommends approval of the early completion incentive for Phase II under the same terms and conditions as Phase I, as well as, the aforementioned City-initiated plan changes.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 71,400
BUDGETED? Yes
NOTES: Account No. 3971539-6758, Government Center Rehabilitation.