AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH PATHWAY FITNESS SERVICE, LLC FOR FITNESS EQUIPMENT MAINTENANCE AND REPAIR SERVICES PURSUANT TO RFP NO. 10-12-16-10.
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BACKGROUND:
The purpose of the Request for Proposals (RFP) is to contract with a qualified vendor to provide fitness equipment maintenance services for all fitness equipment, which shall include preventative maintenance services and repair services as needed for the following locations: Community Center, Recreation Complex, and Police Fitness Room.
DISCUSSION:
The City issued a competitive solicitation for fitness equipment maintenance and repair services on September 18, 2016. Solicitations were electronically sent to thirty-seven (37) prospective vendors, and two (2) responsive proposals were received. A selection committee consisting of Danielle DeBarros, Parks and Recreation Assistant Director; Jacqui Pomerantz, Parks and Recreation Supervisor; and Henry Cabrera, Police Sergeant, evaluated and ranked the submittals in accordance with the criteria in the RFP document. Pathway Fitness Service, LLC was ranked number one. The initial contract period is for two (2) years with the option to renew for three (3) additional years.
RECOMMENDATION:
Staff recommends approval of this Resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 10,970
BUDGETED? Yes
NOTES: $10,970 is budgeted for the first year of this contract. Funds are available from Account No. 0183-4605, Parks and Recreation Repairs and Maintenance Contract, in the amount of $10,570 and Account No. 0161-4630, Police Repairs and Maintenance Contract, in the amount of $400. Funding for the remainder of the contract will be subject to City budgetary appropriation.