AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AMENDMENT NO. 2 TO THE INDEPENDENT CONTRACTOR AGREEMENT WITH LANLOCKER IT SOLUTIONS, LLC AND RATIFYING THE ORIGINAL AGREEMENT AND ALL APPLICABLE AMENDMENTS.
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BACKGROUND:
On August 28, 2025, the City entered into an Independent Contractor Agreement with LanLocker IT Solutions, LLC (“Contractor”) to provide Information Technology (“IT”) consulting, strategic advice, and implementation services.
On September 7, 2025, Amendment No. 1 was executed to revise the effective date of the agreement to align with the initiation of Contractor services. At the time of execution, the total cost of services was not fully known. As the scope evolved and additional work was identified, including efforts related to the Ray Baum’s Act and other ongoing IT initiatives, the overall level of services increased to a level that now requires Commission approval.
Additionally, the parties now seek to execute Amendment No. 2 to allow for one (1) additional three (3) month extension, upon written mutual agreement, to allow for the completion of ongoing projects identified in the Scope of Work provided in Exhibit “A” to the original agreement.
DISCUSSION:
As the scope and level of services have evolved, staff is bringing forward the agreement, along with all applicable amendments, for Commission ratification and approval.
Amendment No. 2 provides flexibility to extend the agreement, if necessary, to ensure continuity and completion of existing IT-related projects.
All other terms and conditions of the agreement remain unchanged.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 185,000
BUDGETED? No
NOTES: Account 0144-3190, Professional Services. Funding is available from salary and benefit savings due to vacancies.