AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH QUANTA TECHNOLOGY, LLC TO PROVIDE CONSULTING SERVICES RELATED TO AUTOMATED METER READING (AMR) AND ADVANCED METERING INFRASTRUCTURE (AMI) ENHANCEMENTS AND DEPLOYMENT PURSUANT TO RFP NO. 09-19-22-11.
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BACKGROUND:
On September 19, 2022, the City issued Request for Proposals (RFP) No. 09-19-22-11 to contract with a professional consultant services firm to provide RFP development in preparation for the Automated Meter Reading (AMR) and Advanced Metering Infrastructure (AMI) enhancements and deployment.
DISCUSSION:
Electronic invitations were issued through the eBid System to ten (10) prospective consultant firms. Five (5) responsive proposals were received from: 1) Quanta Technology, LLC; 2) SL-Servo, Inc.; 3) Honeycutt Consulting Groups, LLC D/B/A MeterSYS; 4) Utility Metering Solution; and 5) E-source Companies, LLC.
The submittals were evaluated based upon the criteria listed in the RFP by a selection committee consisting of Veronica Munoz, Utility Billing Operations Manager; Peta-Gay Lake, Finance and Administrative Services Director; Randall Blanchette, Utilities and Engineering Assistant Director; Jenny Cosper, IT Systems Analyst; and Adam Grasch, IT Operations Analyst. The selection committee ranked Quanta Technology, LLC number one. The original bid from Quanta Technology, LLC of $201,888 was based on nine (9) working months. During negotiations, staff decided that a longer testing period and deployment oversight would be necessary to properly implement the project. As such, it was determined that retaining consultant services for a twelve (12) month deployment (actual conversion of metering infrastructure) with a three (3) month preparatory phase (readiness assessment, ERP System review, and assessment of the assets in the field) for a total of fifteen (15) working months would be in the best interest of the City. As a result, the total...
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