AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH FLORIDATOURS.COM, LLC FOR THE PURPOSE OF PROVIDING CHARTER BUS TRANSPORTATION SERVICES PURSUANT TO IFB NO. 11-09-22-12.
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BACKGROUND:
The purpose of the Invitation for Bid (IFB) No. 11-09-22-12 is to contract with qualified, experienced, financially sound, and responsible charter bus transportation service providers to provide motor coach transportation for the Parks and Recreation Department’s special events, summer day camp, monthly senior center member field trips, and specialized activities. The City’s current agreement for charter bus transportation services will expire on January 31, 2023.
DISCUSSION:
On October 16, 2022, the City issued IFB No. 11-09-22-12 for charter bus transportation services electronically via the eBid system. On November 9, 2022, the City opened the two (2) bid submittals received from: 1) A Family Limousine & Coaches and 2) FloridaTours.com, LLC. The bid submitted by A Family Limousine & Coaches was determined to be non-responsive as the required documents were not submitted. After a thorough compliance review, it was determined that FloridaTours.com, LLC submitted a responsive and responsible bid. The initial term of the agreement is for three (3) years with the option to review for two (2) additional one (1) year periods.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 72,550
BUDGETED? Yes
NOTES: Expenditures determined based on maximum enrollment for Summer Camp. Funding is available from Accounts 0183-3412, Recreational Contract Services ($7,750); 0183-4801, Special Events ($13,500); 0183-5250, Summer Camp ($51,300); and 61-T22020, Senior Center (as a pass-through of costs).