File #: 18-111    Name: City Hall Renovation Phase III Reject Bid
Type: Motion Status: Passed
File created: 7/11/2018 In control: City Commission
On agenda: 8/9/2018 Final action: 8/9/2018
Title: A MOTION TO REJECT BID NO. 04-18-18-11, CITY HALL LOBBY RENOVATION PHASE III.
Sponsors: Public Works Department
Indexes: Bid, City Hall Remodel, Motion, Public Works, Reject Bid
Attachments: 1. BACKUP-Bid No. 04-18-18-11, City Hall Lobby Renovation, 2. BACKUP-Addendum 1, Bid No. 04-18-18-11

AGENDA ITEM REPORT

TITLE:

 

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A MOTION TO REJECT BID NO. 04-18-18-11, CITY HALL LOBBY RENOVATION PHASE III.

 

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BACKGROUND:

On March 15, 2018, the City issued Bid No. 04-18-18-11 for Phase III of the Government Center Rehabilitation Project, which encompasses the renovation of the City Hall Lobby.  Solicitations were electronically sent to 180 prospective vendors, 15 documents were downloaded, and only one responsive Bid was received.

DISCUSSION:

After the release of the aforementioned Bid, the design of Phase IV was completed. Phase IV encompasses the renovation of the City Manager and City Attorney suites. City staff believes that combining the two phases into one Bid will result in a larger pool of prospective Bidders submitting bids as well as greater economies of scale. To that end, staff recommends rejecting Bid No. 04-18-18-11 and reissuing a new Bid that includes both Phases III and IV combined.

RECOMMENDATION:

Staff recommends approval of this Motion.

FISCAL IMPACT:

REVENUES:                                          $ 0

EXPENDITURES:                     $ 0

BUDGETED?                                          Yes

NOTES:                     Account No. 3371539-6758, Government Center Rehabilitation.