AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH BIG FUN, INC. TO PROVIDE AMUSEMENT RIDE SERVICES AND CONCESSIONS FOR SPECIAL EVENTS PURSUANT TO RFP NO. 05-30-18-10.
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BACKGROUND:
On May 6, 2018, the City issued Request for Proposals (“RFP”) No. 05-30-18-10 to contract with a responsible company to provide amusement ride services and concessions for the City’s Annual Butterfly Festival and other special events as needed.
DISCUSSION:
The City issued eight (8) invitation letters to prospective vendors. One (1) RFP document was downloaded, and one (1) firm, Big Fun, Inc., submitted a responsive proposal. A selection committee comprised of Danielle DeBarros, Assistant Director of Parks and Recreation; Dwayne Vanek, Chief Electrical Inspector; and Leonardo Moleiro, Special Events Planner, reviewed the proposal. The committee evaluated and ranked the proposal from Big Fun, Inc. according to the criteria listed in the RFP document. The Purchasing Division conducted background and reference checks, and no issues arose. Pricing for the services is listed in Exhibit “A,” Price List, and was successfully negotiated by the City. The initial contract term is two (2) years with the option to renew the contract for three (3) additional one (1) year periods.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 55,000
BUDGETED? Yes
NOTES: Account No. 0183-4801, Recreation Special Events.