AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH TOP LINE RECREATION, INC. FOR THE REPLACEMENT OF THE PLAYGROUND AT THE RECREATION COMPLEX PURSUANT TO RFP NO. 08-14-24-11.
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BACKGROUND:
On July 14, 2024, the City issued Request for Proposals (RFP) No. 08-14-24-11 to contract with a qualified playground installation company to replace the playground at the Recreation Complex with the City's first, all-inclusive playground, which will contain a series of Americans with Disabilities (ADA)-compliant ramps to enable users access to all of the playground features. The City is utilizing its allocations of Community Development Block Grant (CDBG) funding to offset the costs of the playground replacement, with reimbursement eligible up to $575,000.
DISCUSSION:
The City issued three hundred sixty-four (364) electronic request for proposals for the Recreation Complex Playground Replacement project. Two (2) submittals were received, of which one (1) was deemed non-responsive by Procurement. One (1) responsive submittal was received from Top Line Recreation, Inc. for $519,797.11. Staff negotiated with Top Line Recreation, Inc. to change some of the proposed benches and to add a shade canopy over the new swings that resulted in the proposal increasing to $533,293.93. After confirmation of references and past performance reviews, staff recommends awarding the contract to the sole responsive bidder, Top Line Recreation, Inc., for a total amount not to exceed $543,293.93, which includes contingency. Project completion is anticipated to be one hundred eighty (180) days from the issuance of the Notice to Proceed.
The proposed playground features the following elements (see attachment for conceptual layout):
* A creative Nature Theme (Animal/Butterfly/Insect) ADA-accessible inclusive play space.
* The playground will provide ADA-accessible ramps/bridges to all levels of the playground, so all play elements ...
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