AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH MASTER MECHANICAL SERVICES, INC. FOR THE REPLACEMENT OF HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) UNITS AT THE RECREATION COMPLEX PURSUANT TO IFB NO. 01-04-23-11.
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BACKGROUND:
The City was awarded a Community Development Block Grant (CDBG) for $282,000 and an American Rescue Plan Act (ARPA) Grant for $318,000 to fund the replacement of all HVAC units at the Recreation Complex. On December 4, 2022, the City issued Invitation for Bids (IFB) No. 01-04-23-11 to contract with a qualified, HVAC-certified company to replace fifteen (15) HVAC units at the Recreation Complex.
DISCUSSION:
The City issued 101 electronic invitation for bids for the Recreation Complex HVAC Replacement project. Two (2) responsive submittals were received from the following companies: 1. Master Mechanical Services, Inc. ($584,800.00); and 2. Advanced Roofing, Inc. ($666,577.39). After confirmation of references and past performance reviews, staff recommends awarding the contract to the lowest, responsive bidder, Master Mechanical Services, Inc., for a total amount not to exceed $600,000.00, which includes contingency. Project completion is anticipated to be 270 days from the issuance of the Notice to Proceed.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 600,000.00
BUDGETED? Yes
NOTES: Funding is available from Account No. 1671539-6754 and Account No. 6571539-6754, HVAC Replacement Program CIP.