File #: RES 2023-010    Name: Recreation Complex HVAC Replacements
Type: Resolution Status: Passed
File created: 12/21/2022 In control: City Commission
On agenda: 4/13/2023 Final action: 4/13/2023
Title: A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH MASTER MECHANICAL SERVICES, INC. FOR THE REPLACEMENT OF HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) UNITS AT THE RECREATION COMPLEX PURSUANT TO IFB NO. 01-04-23-11.
Indexes: Agreement, American Rescue Plan Act (ARPA), Capital Improvements, CDBG, Grant, Public Works, Recreation Complex
Attachments: 1. RESOLUTION 2023-010-Recreation Complex HVAC-IFB No. 01-04-23-11, 2. EXHIBIT A-Agreement Recreation Complex HVAC-IFB No. 01-04-23-11, 3. BACKUP-Terms&Conditions-Recreation Complex HVAC-IFB No. 01-04-23-11, 4. BACKUP-Vendor Response-Recreation Complex HVAC-IFB No. 01-04-23-11, 5. BACKUP-Tabulation-Recreation Complex HVAC-IFB No. 01-04-23-11

AGENDA ITEM REPORT

TITLE:

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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH MASTER MECHANICAL SERVICES, INC. FOR THE REPLACEMENT OF HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) UNITS AT THE RECREATION COMPLEX PURSUANT TO IFB NO. 01-04-23-11.

 

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BACKGROUND:

The City was awarded a Community Development Block Grant (CDBG) for $282,000 and an American Rescue Plan Act (ARPA) Grant for $318,000 to fund the replacement of all HVAC units at the Recreation Complex.  On December 4, 2022, the City issued Invitation for Bids (IFB) No. 01-04-23-11 to contract with a qualified, HVAC-certified company to replace fifteen (15) HVAC units at the Recreation Complex.

DISCUSSION:

The City issued 101 electronic invitation for bids for the Recreation Complex HVAC Replacement project. Two (2) responsive submittals were received from the following companies: 1. Master Mechanical Services, Inc. ($584,800.00); and 2. Advanced Roofing, Inc. ($666,577.39). After confirmation of references and past performance reviews, staff recommends awarding the contract to the lowest, responsive bidder, Master Mechanical Services, Inc., for a total amount not to exceed $600,000.00, which includes contingency. Project completion is anticipated to be 270 days from the issuance of the Notice to Proceed.

RECOMMENDATION:

Staff recommends approval of this resolution.

FISCAL IMPACT:

REVENUES:                                          $ 0

EXPENDITURES:                     $ 600,000.00

BUDGETED?                                                               Yes

NOTES:                     Funding is available from Account No. 1671539-6754 and Account No. 6571539-6754, HVAC Replacement Program CIP.