AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH QUANTA TECHNOLOGY, LLC TO PROVIDE CONSULTING SERVICES RELATED TO AUTOMATED METER READING (AMR) AND ADVANCED METERING INFRASTRUCTURE (AMI) ENHANCEMENTS AND DEPLOYMENT PURSUANT TO RFP NO. 09-19-22-11.
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BACKGROUND:
On September 19, 2022, the City issued Request for Proposals (RFP) No. 09-19-22-11 to contract with a professional consultant services firm to provide RFP development in preparation for the Automated Meter Reading (AMR) and Advanced Metering Infrastructure (AMI) enhancements and deployment.
DISCUSSION:
Electronic invitations were issued through the eBid System to ten (10) prospective consultant firms. Five (5) responsive proposals were received from: 1) Quanta Technology, LLC; 2) SL-Servo, Inc.; 3) Honeycutt Consulting Groups, LLC D/B/A MeterSYS; 4) Utility Metering Solution; and 5) E-source Companies, LLC.
The submittals were evaluated based upon the criteria listed in the RFP by a selection committee consisting of Veronica Munoz, Utility Billing Operations Manager; Peta-Gay Lake, Finance and Administrative Services Director; Randall Blanchette, Utilities and Engineering Assistant Director; Jenny Cosper, IT Systems Analyst; and Adam Grasch, IT Operations Analyst. The selection committee ranked Quanta Technology, LLC number one. The original bid from Quanta Technology, LLC of $201,888 was based on nine (9) working months. During negotiations, staff decided that a longer testing period and deployment oversight would be necessary to properly implement the project. As such, it was determined that retaining consultant services for a twelve (12) month deployment (actual conversion of metering infrastructure) with a three (3) month preparatory phase (readiness assessment, ERP System review, and assessment of the assets in the field) for a total of fifteen (15) working months would be in the best interest of the City. As a result, the total cost for services increased from the original proposed price of $201,888 to a lump sum, not to exceed amount of $280,000 to cover fifteen (15) working months. In the event of industry delays in inventory and unforeseen field conditions that may delay deployment, the agreement provides for a three (3) year window with the option to extend for two (2) additional one (1) year periods to provide sufficient time to implement the entire project. Some records associated with this agenda item are exempt from public disclosure pursuant to Sections 119.071(1)(c) and 119.0713(4)(a), Fla.Stats.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 280,000
BUDGETED? Yes
NOTES: Funding is available in Account 4191533-6884, Meter Reading Conversion CIP.