AGENDA ITEM REPORT
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AN ORDINANCE APPROVING SPECIAL LAND USE APPLICATION OF VISTA GARDENS BALLROOM, LLC FOR A CATERING AND MEETING HALL AT 5011 WEST HILLSBORO BOULEVARD, PURSUANT TO SECTION 13-35, “SPECIAL LAND USE,” OF THE CITY’S CODE OF ORDINANCES. (QUASI-JUDICIAL) (SECOND PUBLIC HEARING).
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BACKGROUND:
This item was approved on First Reading at the September 10, 2020, City Commission Meeting.
The applicant, Vista Gardens Ballroom, LLC, is seeking special land use approval to permit a catering and meeting hall at 5011 West Hillsboro Boulevard. The subject property consists of two sites. On the west, the 0.88 +/- acre site, a portion of the Janis Plat, was acquired by the City of Coconut Creek as part of its Hillsboro Corridor redevelopment efforts. On the east, the 1.58 +/- acre site was home to Deenie’s Hideaway, a private club use, which is now closed.
DISCUSSION:
As currently proposed in this application, the property owner, Vista Gardens Ballroom, LLC, is seeking special land use approval to permit a 7,743 square foot catering and meeting hall for weddings, bar-bat mitzvahs, and other social and corporate events. Concurrent with this application, land use plan amendment, plat, special land use, and site plan applications are under review and consideration. .
PUBLIC INVOLVEMENT:
Per Section 13-36(c), property owners within 500 feet of the subject property were notified by mail of the special land use request and invited to attend the City Commission meeting. One hundred and thirty (130) notices were mailed by the City on August 27, 2020.
As part of the application review process, the applicant was required to perform community outreach and provide project information to neighboring property owners and hear and address concerns and issues raised through this process. A neighborhood participation meeting, intended to provide a forum for surrounding residents and business owners but open to the public, was held on Monday, October 28, 2019, at 6 p.m. at the City’s Recreation Complex located at 4455 Sol Press Boulevard. Residents and business owners were invited to attend the meeting and hear project details and grant and redevelopment efforts from the applicant and the City related to the project and the Hillsboro Boulevard Redevelopment Area. A second community meeting was scheduled for March 19, 2020, but was postponed due to the current pandemic. However, the applicant reached out to residents to continue working through and addressing resident concerns.
As a result, the applicant/property owner has proffered certain development / design requirements:
• Additional landscaping to be installed along north property line.
• Six (6) foot high metal rail fence to be installed along the north property line.
• Six (6) foot high chain link fence to be installed along the west property line.
• Security cameras to be installed.
• No pedestrian access from the subject property into the surrounding preserve.
Compliance with the operational guidelines described in the attached letter from the applicant has been added as a condition of approval. A community outreach summary for this project is included as part of the agenda backup for this application.body
RECOMMENDATION:
The Planning and Zoning Board, at its August 12, 2020, meeting, recommended approval of the Special Land Use application subject to the condition that outstanding DRC comments remain effective throughout the development review process and must be addressed prior to issuance of a building permit. Outstanding DRC comments are included in the Planning and Zoning Board Agenda backup and are available online for your review. .
FISCAL IMPACT: N/A