AGENDA ITEM REPORT
TITLE:
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE TWO (2) CONSULTING SERVICES WORK AUTHORIZATIONS WITH WALTERS ZACKRIA ASSOCIATES, PLLC TO PROVIDE: 1) PROGRAMMING AND SCHEMATIC DESIGN SERVICES FOR THE FUTURE FIRE STATION #113 AND FIRE ADMINISTRATION OFFICES, AND 2) THE RENOVATION AND EXPANSION OF THE EXISTING POLICE DEPARTMENT BUILDING. THE TWO (2) WORK AUTHORIZATIONS TOTAL $142,660.00, AND THE SELECTION IS PURSUANT TO RFQ NO. 10-06-21-11.
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BACKGROUND:
In 2002, the City of Coconut Creek acquired a ten (10) acre parcel behind Monarch High School with the intention of using it for future public safety-related development. This parcel is located within the City’s MainStreet Project Area. Based on current need and projected need, the City’s temporary Fire Station #113 was located in this area. Construction of the temporary Fire Station #113 was completed in 2021. Also in 2021, the City terminated its fire services agreement with the City of Margate and formed its own Fire Department. Both have resulted in the need for additional space. Additionally, the City’s Police Department has outgrown its space. Based on direction from the City Commission, staff is evaluating the potential to expand this facility on the City hall campus. Walters Zackria Associates, PLLC was retained by the City to conduct the preliminary needs assessment for these facilities and is qualified to perform these design services.
DISCUSSION:
To address the needs of both the Fire and Police Departments, a permanent fire station with a redundant server room and a fire administration building is being proposed for construction at the above-mentioned City-owned ten (10) acre vacant parcel. An expansion and reconfiguration of the existing Police Department building is being proposed to accommodate the current and future space needs of the Police Department. Staff split the work into two (2) separate work authorizations so that each scope can be evaluated and managed independently.
These work authorizations direct Walters Zackria Associates, PLLC to update the prior programming information and create a conceptual plan to determine the footprint for the permanent Fire Station #113 building and the Fire Administration building, as well as the space requirements for the Police Department building renovation and expansion. Additionally, the consultant will conduct necessary geotechnical testing and topographic survey work on the vacant property and provide cost estimates for the new Fire Station, Fire Administration building, and Police Department improvements.
Walters Zackria Associates, PLLC is a qualified firm on the City’s approved Architecture, Landscape Architecture, Planning and Urban Design Services list per RFQ No. 10-06-21-11 as approved by Resolution No. 2022-007, and Walters Zackria Associates, PLLC has provided proposals to perform the necessary programming and schematic design services in the total amount of $142,660.00.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $142,660.00
BUDGETED? Yes
NOTES: Funding is available from Account No. 1871572-6510, Public Safety Building CIP.