AGENDA ITEM REPORT
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A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AN AGREEMENT WITH THE BROWARD COUNTY SUPERVISOR OF ELECTIONS PROVIDING FOR THE ENGAGEMENT, TRAINING, ASSIGNING, AND PAYING OF POLL WORKERS, AS WELL AS FOR THE DELIVERY AND PICK-UP OF ELECTION EQUIPMENT FOR THE NOVEMBER 3, 2026, REFERENDUM ELECTION; PROVIDING FOR ANY AND ALL NECESSARY FUTURE AMENDMENTS TO THE AGREEMENT.
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BACKGROUND:
On June 12, 2025, the City Commission adopted Ordinance No. 2025-018, which ordinance provides for amendments to the City Charter as a result of the 2025 Charter Review Board effort. The Board was appointed on January 9, 2025, in accordance with the provisions of City Charter Section 907; and over the course of thirteen (13) meetings, the Board voted to approve six (6) changes to the Charter, consolidated into five (5) ballot questions. Florida law requires a majority of the electors of the City voting in an election to approve said changes before becoming effective. Ordinance No. 2025-018 set forth the ballot questions to be considered by the electors of the City at a referendum election to be held on November 3, 2026.
Section 708 of the City Charter provides for the City Clerk to make all necessary arrangements for the holding of all City elections, and allows the City Clerk to employ or contract with the Broward County Supervisor of Elections (SOE) for a sufficient number of clerks and inspectors to adequately staff each polling place. Furthermore, Section 8-101 of the City Code allows the City Clerk to delegate any or all of the responsibilities for administrating the election to the SOE, subject to approval by the City Commission.
The attached form agreement is presented in preparation for the forthcoming Referendum Election with the authority to negotiate any unforeseen changes that may occur, as may be necessary for the efficient and organized administration of the election.
DISCUSSION:
To secure an agreement for the Referendum Election, the City Manager, or designee, must have the authority to negotiate and amend the form election agreement, in substantially the form as provided, such that any language changes thereto are non-material, and such changes to the agreement are approved as to legal sufficiency by the Office of the City Attorney; and authorizing the City Manager to execute amendments to the election agreement. Exhibit “A” is the cost estimate provide by the SOE Office based on the total number of registered Coconut Creek voters of 40,206. The estimated cost for a one (1) page ballot is $30,154.50; a two (2) page ballot is $36,185.40; and a three (3) page ballot is $42,216.30. For the purpose of budgeting we have used the three page ballot.
Through this agreement, the SOE Office will use its resources to engage, train, assign, and pay poll workers, on behalf of the City for the November 2026 Referendum Election. The agreement also covers securing of polling locations and the delivery and pick-up of election equipment from the polling locations.
The engagement, training, assigning, and payment of poll workers is an efficient and beneficial service provided by the SOE Office for Broward municipalities. The SOE has continued to support local governments by extending its services for municipal elections.
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 42,216.30
BUDGETED? Yes
NOTES: The above expenditure amount is an estimate, including up to two (2) extra ballot pages, and is accounted for in the Proposed FY2027 Budget - Account No. 0121-4905, City Clerk Elections.