AGENDA ITEM REPORT
TITLE:
title
A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A SINGLE SOURCE AGREEMENT WITH ION WAVE TECHNOLOGIES, INC. TO PROVIDE FOR THE CONTINUED USE OF THE EPROCUREMENT SOFTWARE SUITE WITH A FIVE YEAR TERM.
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BACKGROUND:
For the past ten years, the City has been using the eProcurement Software Suite provided by Ion Wave Technologies, Inc. (Ion Wave). The City entered into a "piggyback" agreement based on Purchasing Solutions Alliance (PSA) Contract No. 08-102. This piggyback contract expired, and a Single Source Agreement was approved for the period of October 1, 2017 through September 30, 2022. The City's Agreement with Ion Wave expires on September 30, 2022, and cannot be renewed; therefore, it is necessary for the City to execute a new single source agreement with Ion Wave.
DISCUSSION:
This software program has become the City's standard. Ion Wave, a sole proprietor, was initially selected based on features and functionality that met the City's needs. Many of the eProcurement Software Suites charge vendors to register or to download documents for bidding. Ion Wave does not charge to either register as a vendor or to view and download the City's solicitations, allowing the City to have a competitive solicitation process. In addition, the Contracts Module in the eBid System is being used to house all City contracts, making contracts accessible to department staff for more efficient contract administration. The Contracts Module currently has over 775 City contracts. The agreement provides for a five-year term in the amount of $80,299 (10/1/22 to 9/30/23 - $15,519; 10/1/23 to 9/30/24 - $15,600; 10/1/24 to 9/30/25 -$15,990; 10/1/25 to 9/30/26 - $16,390; and 10/1/26 to 9/30/27 - $16,800).
RECOMMENDATION:
Staff recommends approval of this resolution.
FISCAL IMPACT:
REVENUES: $ 0
EXPENDITURES: $ 80,299
BUDGETED? Yes
NOTES: Account No. 0141-4675, Finance and Administrative Services R/M-IT. Year 1 cost of $15,519 is inc...
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